Annual Meeting: A Time to Look Back; A Time to Look Forward

Jump to: Annual Meeting Information | 2014 Proposed Budget

by Fr. John Reeves

Meetings allow us to look back over the past year to count the many ways God has blessed our parish. It is also an opportunity to look forward to new blessings which await us. This year the Annual Meeting will be held November 10 following the Divine Liturgy. It is very important that all members in good standing attend. Ministry reports will be received, the financial state of the parish reviewed and the new budget for 2014 will be presented for adoption.

As well, the proposed revisions to the Parish Bylaws will be put up to a vote for a second time. (You might remember that this action failed last spring because of lack of quorum.) The revisions reflect the changes that the parish have undergone since the bylaws were originally adopted in 1995.

Some of these changes allow for greater flexibility in the duties of Parish Council members and the possibility for an Annual Meeting to expand the number of council positions, if warranted, without needing to change the bylaws.

The amendments would also allow regular business meetings to take place with a quorum of a third of the voting members as opposed to the 50% now required. Encumbering or sale of property would still require the current 50% quorum. (Based on Holy Trinity’s 2014 census of 132 adult members, quorum is now defined as 66 parishioners.)

Other revisions detail the relationship of the Chapel of the Holy Spirit with the parish. These would specifically allow the Chapel:

  • to have both voice and vote on the Council;
  • to vote on specified parish matters by ballot from Snyder County;
  • a mechanism to attain free-standing status as a mission or parish in the future.

As in the past when voting on specific measures, the Annual Meeting will be called to order immediately at the close of the Liturgy. This will enable voting on the Bylaw Revision to begin at the dismissal. All members present and voting at this time will be included as part of the quorum. The results will be canvassed and delivered at the remainder of the meeting, following coffee hour.

Copies of the proposed Parish Bylaws are available in the Narthex along with copies of the proposed budget. Both documents can be accessed online at holytrinity-oca.org.

If you are 18 years of age and fulfilled your Lenten obligation of Confession and Holy Communion in this parish, your presence and your vote are important on Sunday, November 10.

Please make every effort to attend and to vote. Remember, the quorum is 66 adult members.

2013 Annual Meeting Information

Holy Trinity will hold its Annual Meeting on Sunday, November 10 following the Divine Liturgy. Voting on the proposed changes to the Parish Bylaws will begin immediately after the dismissal. Ballots will be tabulated during Coffee Hour before the assembly proceeds with the rest of the agenda.

Any agenda items must be submitted in writing to the Parish Council for review by November 6.

Nothing will be considered from the floor. Nominations are open for Council positions of Secretary, Treasurer, and Vice President—Building.

Parishioners in good standing who were registered with the parish as members at the end of the previous calendar year and who have fulfilled their Lenten obligations of Confession and Communion may and should attend.

Agenda

  1. Opening Prayer: “O Heavenly King…”
  2. Establishment of Quorum
  3. Vote on the Proposed Changes to the Parish Bylaw
  4. Minutes of the 2012 Meeting
  5. Priest’s Report
  6. Treasurer’s Report
  7. Review and Approval of the 2014 Budget
  8. Election of Officers
  9. Closing Prayer: “It is truly meet…”

2014 Proposed Budget

Holy Trinity Income

Category 

2013
YTD* 

2013
Budget 

2014 Proposed 

%
change

Stewardship Offerings

$150,417

$191,682

$207,372

8.2%

Deacon Support Appeal

4,190

5,000

5,000

0.0%

Parking

2,970

3,500

3,500

0.0%

Candles and Flowers

2,617

2,600

2,600

0.0%

OCF Funding Appeal

2,235

2,000

2,500

25.0%

Choir Internship Appeal

860

2,000

1,000

-50.0%

Missions Appeal

500

3,000

1,000

-66.7%

Discretionary Fund

100

500

500

0.0%

Interest Income

338

362

301

-16.9%

Total Income

$164,227

$210,644

$223,773

6.2%

Holy Trinity Expenses

Category 

2013
YTD* 

2013
Budget 

2014
Proposed 

%
change

Personnel

$109,168

$129,721

$134,085

3.4%

Rector’s Stipend/Housing

60,729

72,875

 74,000

1.5%

  Ministry Director’s Stipend/Housing

33,848

40,618

 42,650

5.0%

  Office Assistant

5,472

6,565

 6,565

0.0%

  Custodian

3,969

4,763

 4,900

2.9%

  Continuing Ed.—Rector

2,400

2,400

 1,920

-20.0%

  Continuing Ed.—Deacons

 1,800

  Supply Clergy

1,500

1,250

 1,250

0.0%

  Continuing Ed.—Assistant Priest

1,250

1,250

 1,000

-20.0%

Archdiocese

16,626

20,856

22,116

6.0%

Mortgage

14,430

17,315

17,315

0.0%

Outreach & Fellowship

7,109

8,250

7,750

-6.1%

Liturgical

7,051

6,675

7,675

15.0%

Utilities

4,711

6,535

6,035

-7.7%

Office Administration

3,169

3,850

5,100

32.5%

Physical Plant

2,197

4,050

4,800

18.5%

Christian Education

3,377

3,200

4,100

28.1%

Missionary/Seminaries

2,500

3,000

3,000

0.0%

Coffee Hour

1,538

2,000

2,000

0.0%

Insurance

1,553

1,692

1,777

5.0%

Discretionary Fund

1,228

1,500

1,000

-33.0%

All-American Council

1,000

1,000

1,000

0.0%

Furnishings

1,398

750

750

0.0%

Miscellaneous

109

250

270

8.0%

Transfer to Property Maintenance Fund

5,000

Total Expenses

$177,164

$210,644

$223,773

6.2%

Chapel of the Holy Spirit Income

 

(Without Building) 

 (With Building)

Category

2013
YTD* 

2013
Budget 

2014
Budget 

%
change 

2014 budget 

%
change

Total Income

$30,566

$32,510

$33,732

3.8%

$33,732

3.8%

Chapel of the Holy Spirit Expenses

(Without Building) 

(With Building) 

Category

2013
YTD*

2013
Budget

2014
Proposed

%
change

2014
Proposed

%
change

Personnel

$11,750

$15,400

$17,200

11.7%

$17,200

11.7%

Pastor’s Housing Allowance***

11,500

13,800

15,000

8.7%

15,000

8.7%

  Deacon’s Housing Allowance

1,200

1,200

  Supply/Visiting Clergy

250

1,000

1,000

0.0%

1,000

0.0%

  Travel Allowance

600

Outreach & Fellowship

932

$1,625

$1,525

-6.2%

$1,625

0.0%

Advertising

294

500

500

0.0%

500

0.0%

  Chapel Events

472

500

500

0.0%

500

0.0%

  Priest’s Discretionary

5

300

300

0.0%

300

0.0%

  Coffee Hour

250

150

-40.0%

250

0.0%

  Website

75

75

0.0%

75

0.0%

  Charity Appeals

161

Property

569

820

690

-15.9%

9,800

1095.1%

Utilities

100

100

0.0%

2,435

2335.0%

Furnishings

542

250

500

100.0%

1,300

420.0%

Liturgical

414

280

575

105.4%

575

105.4%

Office Administration

60

295

150

-49.2%

295

0.0%

Christian Education

200

150

-25.0%

200

0.0%

Archdiocesan/OCA Assessments****

Transfer to Savings

16,299

13,540

12,842

-5.2%

302

-97.8%

Total Expense

$30,566

$32,510

$33,732

3.8%

$33,732

3.8%

 

* through October 31, 2013
** as presented by the Chapel of the Holy Spirit; to be adopted at the November Parish Council Meeting.
*** Beginning in 2014, the “Pastor’s Housing Allowance” category will include the travel allowance (the “Travel Allowance” category will be eliminated)
**** Holy Trinity subsidizes Archdiocesan/OCA assessments for parishioners who regularly attend the Chapel of the Holy Spirit.