Jump to: Annual Meeting Information | 2014 Proposed Budget
by Fr. John Reeves
Meetings allow us to look back over the past year to count the many ways God has blessed our parish. It is also an opportunity to look forward to new blessings which await us. This year the Annual Meeting will be held November 10 following the Divine Liturgy. It is very important that all members in good standing attend. Ministry reports will be received, the financial state of the parish reviewed and the new budget for 2014 will be presented for adoption.
As well, the proposed revisions to the Parish Bylaws will be put up to a vote for a second time. (You might remember that this action failed last spring because of lack of quorum.) The revisions reflect the changes that the parish have undergone since the bylaws were originally adopted in 1995.
Some of these changes allow for greater flexibility in the duties of Parish Council members and the possibility for an Annual Meeting to expand the number of council positions, if warranted, without needing to change the bylaws.
The amendments would also allow regular business meetings to take place with a quorum of a third of the voting members as opposed to the 50% now required. Encumbering or sale of property would still require the current 50% quorum. (Based on Holy Trinity’s 2014 census of 132 adult members, quorum is now defined as 66 parishioners.)
Other revisions detail the relationship of the Chapel of the Holy Spirit with the parish. These would specifically allow the Chapel:
- to have both voice and vote on the Council;
- to vote on specified parish matters by ballot from Snyder County;
- a mechanism to attain free-standing status as a mission or parish in the future.
As in the past when voting on specific measures, the Annual Meeting will be called to order immediately at the close of the Liturgy. This will enable voting on the Bylaw Revision to begin at the dismissal. All members present and voting at this time will be included as part of the quorum. The results will be canvassed and delivered at the remainder of the meeting, following coffee hour.
Copies of the proposed Parish Bylaws are available in the Narthex along with copies of the proposed budget. Both documents can be accessed online at holytrinity-oca.org.
If you are 18 years of age and fulfilled your Lenten obligation of Confession and Holy Communion in this parish, your presence and your vote are important on Sunday, November 10.
Please make every effort to attend and to vote. Remember, the quorum is 66 adult members.
2013 Annual Meeting Information
Any agenda items must be submitted in writing to the Parish Council for review by November 6.
Nothing will be considered from the floor. Nominations are open for Council positions of Secretary, Treasurer, and Vice President—Building.
Parishioners in good standing who were registered with the parish as members at the end of the previous calendar year and who have fulfilled their Lenten obligations of Confession and Communion may and should attend.
Agenda
- Opening Prayer: “O Heavenly King…”
- Establishment of Quorum
- Vote on the Proposed Changes to the Parish Bylaw
- Minutes of the 2012 Meeting
- Priest’s Report
- Treasurer’s Report
- Review and Approval of the 2014 Budget
- Election of Officers
- Closing Prayer: “It is truly meet…”
2014 Proposed Budget
Holy Trinity Income
| Category |
2013 |
2013 |
2014 Proposed |
% |
| Stewardship Offerings |
$150,417 |
$191,682 |
$207,372 |
8.2% |
| Deacon Support Appeal |
4,190 |
5,000 |
5,000 |
0.0% |
| Parking |
2,970 |
3,500 |
3,500 |
0.0% |
| Candles and Flowers |
2,617 |
2,600 |
2,600 |
0.0% |
| OCF Funding Appeal |
2,235 |
2,000 |
2,500 |
25.0% |
| Choir Internship Appeal |
860 |
2,000 |
1,000 |
-50.0% |
| Missions Appeal |
500 |
3,000 |
1,000 |
-66.7% |
| Discretionary Fund |
100 |
500 |
500 |
0.0% |
| Interest Income |
338 |
362 |
301 |
-16.9% |
| Total Income |
$164,227 |
$210,644 |
$223,773 |
6.2% |
Holy Trinity Expenses
| Category |
2013 |
2013 |
2014 |
% |
|
| Personnel |
$109,168 |
$129,721 |
$134,085 |
3.4% |
|
| Rector’s Stipend/Housing |
60,729 |
72,875 |
74,000 |
1.5% |
|
| Ministry Director’s Stipend/Housing |
33,848 |
40,618 |
42,650 |
5.0% |
|
| Office Assistant |
5,472 |
6,565 |
6,565 |
0.0% |
|
| Custodian |
3,969 |
4,763 |
4,900 |
2.9% |
|
| Continuing Ed.—Rector |
2,400 |
2,400 |
1,920 |
-20.0% |
|
| Continuing Ed.—Deacons |
— |
— |
1,800 |
— |
|
| Supply Clergy |
1,500 |
1,250 |
1,250 |
0.0% |
|
| Continuing Ed.—Assistant Priest |
1,250 |
1,250 |
1,000 |
-20.0% |
|
| Archdiocese |
16,626 |
20,856 |
22,116 |
6.0% |
|
| Mortgage |
14,430 |
17,315 |
17,315 |
0.0% |
|
| Outreach & Fellowship |
7,109 |
8,250 |
7,750 |
-6.1% |
|
| Liturgical |
7,051 |
6,675 |
7,675 |
15.0% |
|
| Utilities |
4,711 |
6,535 |
6,035 |
-7.7% |
|
| Office Administration |
3,169 |
3,850 |
5,100 |
32.5% |
|
| Physical Plant |
2,197 |
4,050 |
4,800 |
18.5% |
|
| Christian Education |
3,377 |
3,200 |
4,100 |
28.1% |
|
| Missionary/Seminaries |
2,500 |
3,000 |
3,000 |
0.0% |
|
| Coffee Hour |
1,538 |
2,000 |
2,000 |
0.0% |
|
| Insurance |
1,553 |
1,692 |
1,777 |
5.0% |
|
| Discretionary Fund |
1,228 |
1,500 |
1,000 |
-33.0% |
|
| All-American Council |
1,000 |
1,000 |
1,000 |
0.0% |
|
| Furnishings |
1,398 |
750 |
750 |
0.0% |
|
| Miscellaneous |
109 |
250 |
270 |
8.0% |
|
| Transfer to Property Maintenance Fund |
— |
— |
5,000 |
— |
|
| Total Expenses |
$177,164 |
$210,644 |
$223,773 |
6.2% |
|
Chapel of the Holy Spirit Income
|
|
(Without Building) |
(With Building) |
||||
| Category |
2013 |
2013 |
2014 |
% |
2014 budget |
% |
| Total Income |
$30,566 |
$32,510 |
$33,732 |
3.8% |
$33,732 |
3.8% |
Chapel of the Holy Spirit Expenses
|
(Without Building) |
(With Building) |
||||||
| Category |
2013 |
2013 |
2014 |
% |
2014 |
% |
|
| Personnel |
$11,750 |
$15,400 |
$17,200 |
11.7% |
$17,200 |
11.7% |
|
| Pastor’s Housing Allowance*** |
11,500 |
13,800 |
15,000 |
8.7% |
15,000 |
8.7% |
|
| Deacon’s Housing Allowance |
— |
— |
1,200 |
— |
1,200 |
— |
|
| Supply/Visiting Clergy |
250 |
1,000 |
1,000 |
0.0% |
1,000 |
0.0% |
|
| Travel Allowance |
— |
600 |
— |
— |
— |
— |
|
| Outreach & Fellowship |
932 |
$1,625 |
$1,525 |
-6.2% |
$1,625 |
0.0% |
|
| Advertising |
294 |
500 |
500 |
0.0% |
500 |
0.0% |
|
| Chapel Events |
472 |
500 |
500 |
0.0% |
500 |
0.0% |
|
| Priest’s Discretionary |
5 |
300 |
300 |
0.0% |
300 |
0.0% |
|
| Coffee Hour |
— |
250 |
150 |
-40.0% |
250 |
0.0% |
|
| Website |
— |
75 |
75 |
0.0% |
75 |
0.0% |
|
| Charity Appeals |
161 |
— |
— |
— |
— |
— |
|
| Property |
569 |
820 |
690 |
-15.9% |
9,800 |
1095.1% |
|
| Utilities |
— |
100 |
100 |
0.0% |
2,435 |
2335.0% |
|
| Furnishings |
542 |
250 |
500 |
100.0% |
1,300 |
420.0% |
|
| Liturgical |
414 |
280 |
575 |
105.4% |
575 |
105.4% |
|
| Office Administration |
60 |
295 |
150 |
-49.2% |
295 |
0.0% |
|
| Christian Education |
— |
200 |
150 |
-25.0% |
200 |
0.0% |
|
| Archdiocesan/OCA Assessments**** |
— |
— |
— |
— |
— |
— |
|
| Transfer to Savings |
16,299 |
13,540 |
12,842 |
-5.2% |
302 |
-97.8% |
|
| Total Expense |
$30,566 |
$32,510 |
$33,732 |
3.8% |
$33,732 |
3.8% |
|
* through October 31, 2013
** as presented by the Chapel of the Holy Spirit; to be adopted at the November Parish Council Meeting.
*** Beginning in 2014, the “Pastor’s Housing Allowance” category will include the travel allowance (the “Travel Allowance” category will be eliminated)
**** Holy Trinity subsidizes Archdiocesan/OCA assessments for parishioners who regularly attend the Chapel of the Holy Spirit.
